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Fuel and Mileage Tax Preparation

We offer quarterly tax reporting for the following:

    New York Highway Use Tax
    Kentucky KYU
    New Mexico Weight Distance Tax
    Oregon Highway Use Tax
    Delinquent & Suspended IFTA & Highway Use Tax Accounts
    Annual & Supplemental Federal Heavy Highway Use Tax Form 2290

Fuel & Highway Use taxes are another source of revenue for the states and federal government and are also a source of potential headaches and fines for the thousands of operators of commercial trucks and buses that either do not comply with the different rules and regulations governing the timely filing of these reports or neglect to keep the required trip reports documenting the mileage traveled per state and fuel purchases per state that are required to be entered on these reports.

Administered and regulated by your base state under the rules and regulations as set forth by the International Fuel Tax Agreement (IFTA). All qualified motor vehicles must display a current IFTA decal and file quarterly tax returns. In general, a qualified motor vehicle means a motor vehicle used, designed or maintained for transportation of persons or property and:

A fuel tax liability is created when the amount of fuel consumed is larger than the amount of fuel purchased in a particular state during any one-tax quarter. If the state charges a fuel surcharge over and above the specific fuel tax levied, it will generally be charged on the total amount of fuel consumed within that state during that same quarter regardless of the amount of fuel purchased within that same state. Anytime there is more fuel purchased than consumed in a particular state during a tax quarter a fuel tax credit is created and is used to offset any fuel tax liability during that same quarter.

Rapid Document Services Inc. can help you through this complex tangle of tax compliance with our simple, easy and affordable fuel and road tax service. Here’s how it works: We will supply you with an approved trip report that when properly completed will keep you in compliance with the IFTA requirements (This same report will also keep you in compliance with IRP record keeping requirements) You keep your trip records (including fuel Purchases) per trip on the trip reports. At the end of each quarter you will either forward a tally sheet with all mileage and fuel totals for each state in which you had operations or the trip sheets and copies of your fuel receipts along with your tax returns. This documentation must be in our office by the 15th of the month following the end of the quarter in order to ensure a timely filing of your returns. We send out reminders 10-15 days before the end of each quarter advising you of the upcoming tax-filing period. Please be advised that if you send us your trip sheets instead of just mileage and fuel totals there will be an extra fee incurred to cover the time it takes to tally your totals. Whichever method you choose, getting your paperwork to us on time saves you big money. State fines and penalties often exceed the actual amount of the tax liability so it is critical to make timely filings.

Our account managers maintain the highest level of contact with all of the various authority agencies, which ensures our ability to process authority and permit applications with the greatest speed and accuracy to ensure compliance and operational status

Call us now, one of our representatives will be happy to assist you in all your needs.